Wrexham  Mini & Junior Rugby Football Club
Bryn Estyn Road, Wrexham, LL13 9TY

CONSTITUTION OF  THE WREXHAM MINI AND JUNIOR RUGBY CLUB

   Version 2                                                                                             January 1999

CONSTITUTION

1.NAME
The name of the group shall be “the Wrexham Mini and Junior Rugby Club” (hereinafter called “the WMJRC”). 

2.OBJECTIVES
The objectives of “the WMJRC” shall be to help and educate young people, through the medium of rugby, so as to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved. 

3.POWERS
In furtherance of the said objectives but not further or otherwise the Executive Committee shall have the following powers :- 

a)To raise funds and apply for; invite; obtain; collect and receive contributions from any other person or persons whatsoever by way of subscription; donations; grants provided that in raising funds the Executive Committee shall not undertake any permanent trading activities and shall conform to any relevant requirements of the law. 

b) To employ on such terms and conditions of employment as the group shall determine any paid or voluntary workers to assist in the attainment of the said objectives provided that no member of the Executive Committee shall be a paid worker. 

c)To do all such other lawful requirements as to further the attainment of the said objectives.

4.MEMBERSHIP
a)There shall be two types of membership i.e., (1) full and (2) junior.  Full membership shall be open to persons over 18 years living in the County of Wrexham and interested in furthering the work of “the WMJRC”.  Every full member shall have one vote.  Junior members shall not be entitled to vote.

 b)The Executive Committee hereinafter shall have the right :-

 i) To approve or reject applications for membership. 

ii) For good and sufficient reason to terminate the membership of any members provided that the member concerned shall have the right to be heard by the Executive Committee before final decision is made.

5.HONORARY MEMBERS
At the Annual General Meeting of the Charity the members shall elect from amongst themselves a Chairman, Vice Chairman, Secretary, Fixture Secretary and a Treasurer, who shall hold office from the conclusion of that meeting. 

6.EXECUTIVE COMMITTEE

 1)The Executive Committee shall consist of not less than five members being :- a) the Honorary Officers specified in the preceding clause and the coaches of each age group from under 8 to under 16.

2)The Executive Committee may in addition appoint not more than two co-opted members but so that no-one may be appointed as a co-opted member if, as a result, more than one third of the members of the Executive Committee would be co-opted members.  Each appointment of a co-opted member shall be made at a special meeting of the Executive Committee called under Clause 6 (5) and shall take effect from the end of that meeting unless the appointment is to fill a place which has not then been vacated in which case that appointment shall run from the date when the post becomes vacant.

3)All the members of the Executive Committee shall retire from office together at the end of the Annual General Meeting next after the date on which they came into office but they may be re-elected or re-appointed.  

4)The proceedings of the Executive Committee shall not be invalidated by any vacancy among their number or by any failure to appoint or any defect in the appointment or qualification of a member.

5)Nobody shall be appointed as a member of the Executive Committee who is aged under 18 or who would if appointed by disqualified under the provisions of the following clause.

6)No person shall be entitled to act as a member of the Executive Committee whether on a first or on any subsequent entry into office until after signing in the minute book of the Executive Committee a declaration of acceptance and of willingness to act in the trusts of the Charity.  

 7)DETERMINATION OF MEMBERSHIP OF EXECUTIVE COMMITTEE

A member of the Executive Committee shall cease to hold office if he or she :-  

1) is disqualified form acting as a member of the Executive Committee by virtue of Section 45 of the Charities Act 1992 (or any statutory re-enactment of modification of the provision);  

2) becomes incapable by reason of mental disorder, illness of injury of managing the administering his or her own affairs;

3) is absent without permission of the Executive Committee from all their meetings held within a period of six months and the Executive Committee resolve that his or her office be vacated;  or  

4) notifies to the Executive Committee a wish to resign (but only if at least three members of the Executive Committee will remain in office when the notice of resignation is to take effect).

 8.EXECUTIVE COMMITTEE MEMBERS NOT TO BE PERSONALLY INTERESTED

1)(Subject to the provisions of sub-clause (2) of this clause) no members of the Executive Committee shall acquire any interest in property belonging to the Charity (otherwise than as a trustee for the Charity) or receive remuneration or be interested (otherwise than as a member of the Executive Committee) in any contract entered into by the Executive Committee.  

2) Any member of the Executive Committee for the time being who is a Solicitor, Accountant or other person engaged in a profession may charge and be paid all the usual professional charges for business done by him or her or his or her firm when instructed by the other members of the Executive Committee to act in a professional capacity on behalf of the Charity PROVIDED that at no time shall a majority of the members of the Executive benefit under this provision and that a member of the Executive Committee shall withdraw from any meeting at which his or her own instruction or remuneration, or that of his or her firm is under discussion.

9.MEETINGS  

a) The Executive Committee will meet on an agreed date, arranged at the previous meeting.

b) All meetings arranged are to be accessible to children and young people herein mentioned under Clause 4 of the Constitution.  Junior members shall not be entitled to vote.

c) At least one week before, the Honorary Secretary shall give to every member of the Executive Committee a copy of the agenda and minutes of the last meeting.  

d) In the event of an emergency an extra-ordinary meeting may be called by giving members of the committee at least three days prior notice.  

e) The quorum for the meeting of the Executive Committee shall be six and must include at least 2 honorary (elected) offices.  

10.ANNUAL GENERAL MEETING  

1) The A.G.M. of “the WMJRC” shall be held in the month of May each year.  

2) The A.G.M. will be open to all interested persons including the members of the Executive Committee; Parents or Guardians; Children and Young People and Members of all other services provided for children and young people within the County of Wrexham.

11.PROPERTY  

1) Subject to the provisions of sub-clause (2) of this clause, the Executive Committee shall cause the title to :-

a) all land held by or in trust for the Charity which is not vested in the Official Custodian for charities, and  

b) all investments held by or on behalf of the Charity;  

to be vested either in a corporation entitled to act as custodian trustee or in not less than three individuals appointed by them as holding trustees.  Holding trustees may be removed by the Executive Committee at their pleasure and shall act in accordance with the lawful directions of the Executive Committee.  Provided they act only in accordance with the lawful directions of the Executive Committee, the holding trustees shall not be liable for the acts and defaults of its members.

2) If a corporation entitled to act as a custodian trustee has not been appointed to hold the property of the Charity, the Executive Committee may permit any investments held by or in trust for the Charity to be held in the name of a clearing bank, trust corporation or any stockbroking company which is the member of the International Stock Exchange (or any subsidiary of any such stockbroking company) as a nominee for the Executive Committee, and may pay such a nominee reasonable and proper remuneration for acting as such.  

12. ACCOUNTS  

The Executive Committee shall comply with their obligations under the Charities Act 1992 (or any statutory re-enactment or modification of that Act) with regard to :-  

1) the keeping of accounting records for the Charity;

2) the preparation of annual statements of account for the Charity;

3) the auditing or independent examination of the statements of account for the Charity;  and  

4) the transmission of the statements of account of the Charity to the commissioners.  

13. ANNUAL REPORT  

The Executive Committee shall comply with their obligations under the Charities Act 1992 (or any statutory re-enactment or modification of that Act) with regard to the preparation of an annual report and its transmission to the Commissioners.  

14. ANNUAL RETURN  

The Executive Committee shall comply with their obligations under the Charities Act 1992 (or any statutory re-enactment or modification of that Act) with regard to the preparation of an annual return and its transmission to the Commissioners.  

15. ANNUAL GENERAL MEETING

1) There shall be an Annual General Meeting of the Charity which shall be held in the month of May in each year or as soon as practicable thereafter.  

2) Every Annual General Meeting shall be called by the Executive Committee.  The Secretary shall give at least 21 days’ notice of the Annual General Meeting to all the members of the Charity.  All the members of the Charity shall be entitled to attend and vote at the meeting.  Junior Members shall not be entitled to vote.

3) Before any other business is transacted at the first Annual General Meeting the persons present shall appoint a Chairman of the meeting.  The Chairman shall be the Chairman of subsequent Annual General Meetings, but if he or she is not present, before any other business is transacted, the persons present shall appoint a Chairman of the meeting.  

4)  The Executive Committee shall present to each Annual General Meeting the report and accounts of the Charity for the preceding year.

5) Nominations for election to the Executive Committee must be made by members of the Charity in writing and must be in the hands of the Secretary of the Executive Committee at least 14 days before the Annual General Meeting.  Should nominations exceed vacancies, election shall be by ballot.  

16.SPECIAL GENERAL MEETINGS  

The Executive Committee may call a Special General Meeting of the Charity at any time.  If at least ten members request such a meeting in writing stating the business to be considered, the Secretary shall call such a meeting.  At least 21 days’ notice must be given.  The notice must state the business to be discussed.  

17.PROCEDURE AT GENERAL MEETINGS  

1) The Secretary or other person specially appointed by the Executive Committee shall keep a full record of proceedings at every General Meeting of the Charity.  

2) There shall be a quorum when at least one tenth of the number of members of the Charity for the time being or six members of the Charity, whichever is the greater, are present at any General Meeting.  

18.NOTICES

Any notice required to be served on any member of the Charity shall be in writing and shall be served by the Secretary or the Executive Committee on any member either personally or by sending it through the post in a prepaid letter addressed to such member at his or her last known address in the United Kingdom, and any letter so sent shall be deemed to have been received within 10 days of posting.

19. ALTERATIONS TO THE CONSTITUTION

1)Subject to the following provisions of this clause the Constitution may be altered by a resolution passed by not less than two thirds of the members present and voting at a General meeting.  The notice of the General Meeting must include notice of the resolution, setting out the terms and alteration proposed.

2)No amendment may be made to Clause 1, Clause 2, Clause 8 (1) and Clause 20 without the prior consent in writing of the Commissioners.

3) No amendment may be made which would have the effect of making the Charity cease to be a Charity at law.

4) The Executive Committee should promptly send to the Commissioners a copy of any amendment made under this clause.  

20.DISSOLUTION  

If the Executive Committee decides that it is necessary or advisable to dissolve the Charity it shall call a meeting of all members of the Charity, of which not less than 21 days’ notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by a two-thirds majority of those present and voting the Executive Committee shall have the poser to realise any assets held by or on behalf of the Charity.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of the Charity as the members of the Charity may determine or failing that shall be applied for some other charitable purpose.  A copy of the statement of accounts, or account and statement, for the final accounting period of the Charity must be sent to the Commissioners.

21. EFFECTIVE DATE

This Constitution shall come into operation on ………………..  

22.Under Clause 4 membership and voting powers shall be defined for all members and any other points should be included.   

Adopted on  

Signed by  ……………………………………………………………………  

DATED  

Witnessed by  …………………………………………………………………  

DATED

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